Facility Use Request Form

Name of Organization/ Group:

Type of Organization :

Non-profit For profit Individual Other

Primary Contact Person:

Phone:

Email:

This address will receive a confirmation email

Address:

Purpose of Use:

Dates Requested:

Time/s (This is to include setup/teardown):

Reoccurring Use (long term partnerships):

Yes No

If yes, specify frequency (every Monday, etc.):

Expected Attendance:

Facility areas requested:

Worship Center AV Equipment (sound, projector, etc.)

Fee Structure

$100 deposit is required prior to all facility uses. This deposit is applied to the total cost of the facility. Pricing will be customized based on hours/week, length of commitment and facility needs. Groups are required to submit a calendar in advance, provide their own insurance and have a signed facility agreement.

Non-Profit

Worship Center $50/hr (Max $250/day) AV Equip $50 Custodial $50

For Profit

Worship Center $100/hr AV Equip $100 Custodial Fee $75

Individual Use

Worship Center $75/hr AV Equip $50 Custodial Fee $75

Long Term Use (ie: Homeschool Groups, Scouting, etc)

Worship Center $100/day AV Equip Negotiable Custodial Fee $50/day (or Self Clean)

Setup & Teardown Responsibilities

All users are required to:

Set up and return all tables, chairs and items to their original place. Clean restrooms and any used spaces (cleaning checklist provided) Remove all trash and place in outdoor bins Coordinate any AV equipment needs in advance. Only trained personnel may operate AV systems. (AV Tech available $25/hr upon request)

Failure to leave the facility clean and organized will result in a $100 Cleaning/Damage Fee or Forfeiture of deposit.

Legal & Liability Considerations

In accordance with Texas Law and the Town of Argyle:
*A Certificate of Insurance (COI) is required for events of 50+ attendees or long-term usage. COI must list The Grove Church as an additional insured.
*All groups assume full responsibility for participants and agree to hold The Grove Church harmless for any injuries, damages or losses.
*No tobacco, smoking, vaping or illegal substnces are permitted on the property.
*Alcohol is allowed ONLY with specific permission from The Grove Church leadership.
*Adult supervidion is required for all Youth and Children's events.
*Groups must adhere to town noise ordinances and public codes.

Agreement

The Grove Church is a congregation of the Lutheran Church-Missouri Synod (LCMS) and upholds its teachings and confessions. In light of our beliefs:
*All Facility use must reflect Christian values consistent with LCMS doctrine.
* The Facility may not be used for events that are in conflict with our doctrinal stance, including but not limited to :
** Same-sex weddings or receptions
** Ceremonies or events promoting other non-Christian systems
** Activities contradicting Biblical teachings on marriage, family, and morality.

*** The Grove Church leadership reserves the right to decline any request not in line with these values. ***

By signing below, I certify that:

*I have read and agree to all policies listed above.
*My group's beliefs and planned use of the facility are not contraditory with the mission and doctrines of The Grove Church (LCMS)
*I understand any violation of these policies may result in denial of future use or immediate cancellation of contract.

Printed Name:
____________________________________________________________

Signature:
____________________________________________________________

Date: _________________________

FOR OFFICE USE ONLY

Date Recieved: _______________ Approve: Yes __ No __
Deposit Recieved : $_______ Balance Due: $_______
Insurance Recieved: Yes __ No __

Notes:

Facility Use Request Form

Description

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